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Employer News: Message for Reimbursing Employers

Frances, the Oregon Employment Department’s new, modernized system, is almost here!

Most Oregon employers pay unemployment taxes, but certain non-profit employers and those participating in the Local Government Employer Benefit Trust Fund, reimburse the trust fund for actual benefits paid.

We are just a couple of short weeks away from Frances Online going live. The system will support both Unemployment Insurance (UI) and Paid Leave Oregon, the new Paid Family and Medical Leave program. Beginning with the third quarter filing in 2022, Frances Online will replace the Oregon Payroll Reporting System (OPRS) and the Employer Account Access (EAA) portal. The system will start supporting the Statewide Transit Tax (STT) and Paid Leave Oregon contributions in the first quarter of 2023. 

Updates impacting you as a Reimbursing Employer
Please look at the topics below to learn about updated processes and rules.

Unemployment Insurance
The following updates apply to you as a reimbursing employer.

As part of our commitment to improving our business processes to provide better customer service and modernizing our systems to be more flexible, adaptable, and efficient we are using intelligent, intentional automation.

In our new system, you will now have immediate access to your account information including letters, forms, and other communications between you and our agency.

This also means after Frances Online goes live, you will be able to see if you have any outstanding reports or amounts owed, including a late filing penalty (automatically applied the day after an employer wage report is due), or a 10% late paying penalty, (applied the day after a payment due date). Additionally, you will be able to reference the updated Form 237B, still called “Statement of Benefit Charges to Employer’s Account” which includes an explanation about any interest and penalties applied.

You can learn more about Frances Online on our Employer Resource page at francesinfo.oregon.gov

Paid Leave Oregon
As a reimbursing employer, you are currently eligible to reimburse the state unemployment trust fund for benefits your employees receive rather than paying quarterly or annual unemployment contributions. There is no reimbursement option for the Paid Leave Oregon program. All employers will list Paid Leave Oregon wages and pay Paid Leave contributions on the combined payroll report each quarter. Please note that you will remain a reimbursing employer for your Unemployment Insurance contributions.

Have a question about Paid Leave? Please fill out our Contact Paid Leave form, send us an email, or leave us a voicemail, and we will be happy to connect and answer any questions that you have.

Call: 833-854-0166 (toll-free)