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December 2022 Bulletin-EN


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Dec. 20, 2022

December spotlight: Self-employed people and Paid Leave Oregon

Starting Jan. 1, 2023, self-employed people can choose Paid Leave Oregon coverage. 

What do self-employed people need to know?

If you are self-employed, you are not automatically covered under Paid Leave Oregon.
You can choose coverage if:
  • You work in Oregon; and
  • You earned at least $1,000 in Oregon net income from self-employment (income after your expenses) in the tax year before you apply.

How can self-employed people apply for Paid Leave Oregon?

You can choose Paid Leave Oregon coverage beginning Jan. 1, 2023. Start by creating an account on Frances Online. Here are some things to keep in mind:
  • You will create a “Self-Employed” account and choose coverage on Frances Online.
  • You will have to agree to pay contributions for at least three years.
  • You will need a copy of your Oregon and federal personal income tax return for the prior year.
Detailed information is in our self-employed checklist and fact sheet on our website.

Employers – remember to withhold Paid Leave Oregon contributions in January

Starting Jan. 1, 2023, employers will be required to start withholding contributions to Paid Leave Oregon. Employers will report subject employee wages, contributions based on those wages, and employer contributions on the revised quarterly employer tax report (Form OQ). Employers need to withhold for any employee paychecks issued after January 1.

Employers will make payments to the Oregon Department of Revenue (DOR) on or before the due date for Form OQ (the last day of the month following the quarter to which the report relates). DOR will then transfer the funds to OED.

DOR has revised its payment voucher, Form OR-OTC-V, and its website, Revenue Online, to include a line for employers to make their Paid Leave Oregon and Statewide Transit Tax payments. Employers will have the same payments options currently available — ACH (Automated Clearing House), Revenue Online, cash, check, or money order. The best way to pay is electronically on Revenue Online.

Template poster for employers with Equivalent Plans

We created a template for employers with an approved equivalent plan to use to give their own paid leave plan details to their employees. Employers must post a notice detailing employee’s rights under their approved equivalent plan. The poster template is online as a fillable Word document on the Resources page. Translations will be available soon.

Please note: Employers who do not have equivalent plans must still post the Paid Leave Oregon Model Notice Poster by Jan. 1, 2023. 

Frances Online December virtual workshops

OED invites employers to an online workshop for Frances Online. Get answers to your questions and learn from others’ experiences.

Frances Online workshop
Wednesday, Dec. 21, 2 p.m. | Register now

If you need assistance during the workshop, including interpretation in a language other than English, contact us at employment.modernization@employ.oregon.gov to request an accommodation at least 48 hours in advance of the event.

Coming soon: new Paid Leave website

Paid Leave Oregon will soon launch a refreshed website, translated into six languages: English, Spanish, Russian, Vietnamese, Simplified Chinese and Traditional Chinese. The website will have new features, including a contributions calculator, videos, a quick exit button, and more. The main website link, paidleave.oregon.gov, or permisopagado.oregon.gov, will remain the same, but links to resources from the current website may change.

Opportunities to join Paid Leave Oregon and OED  

Are you passionate about providing benefits to others and ensuring businesses, small employers, and employees are treated fairly? Consider joining the Paid Leave Oregon team at the Oregon Employment Department. Job openings are posted under Employment Department in Workday
 
Contact Paid Leave Oregon 
Form:  Contact Us 
Call: 833-854-0166 (toll-free)